Unit 1. Letter of Application Module 2

Letter of Application

Now read the general information about letter of application and check whether it reflects what you have written.

Minilecture: How to organise information in the letter of application.

When one applies for a position in a company, the letter of application cannot and should not contain all the information a prospective employer wants to know about you. The CV Curriculum Vitae (to be discussed later) will accompany your letter of application, and this is where most of the details about you will appear. The letter of application should serve as a supplement to your CV.

You may begin your letter of application by stating exactly what work you are looking for. You should be very specific about this. If you know about a job opening within the company, refer directly to that position; if some person from that company told you of the job opening, you may begin the first paragraph by mentioning this person by name. At any rate, you should begin your letter by mentioning the job you are seeking and the source of information about the job.

The second paragraph is important because this is where you should try to distinguish your application from all others. You may elaborate on your job experiences or training which are not mentioned in the CV but which may particularly qualify you for the job. You should be careful not to make this paragraph too long. Like all business documents, the letter of application must be concise and to the point. To help you write the second paragraph, find out all you can about the company and the job opening before writing the letter. If you can make specific reference to the company's needs and how you may be of service to them, your chances of getting a job interview will be much better.

Close the letter with a request for an interview. Be careful to clearly state your desire for an interview and your willingness to accommodate their schedule in arranging it.

The overall tone of the letter should be pleasant and honest. Try not to over-impress the employer with your talents and knowledge. If you do have unusual knowledge or ability, your CV and references will make this clear; you should not push this in the letter. A pleasant and sincere attitude will reap the best results.

Note down the things that turned out to be new for you

Skim through the sample letter of application and answer the questions below.

January 3, 200_
2657 E. Palm St. Davis, CA 64793
Ms. Amanda B. Williams
Personnel Department
Apple Oil Company
Washington, DC 11303


   Dear Ms. Williams
   I have spoken with your representative in Davis, Mr. Gerald Johnson, and he told me that your company needs someone having a BTEC Diploma in Business and Finance. I should like to submit my application for the position as I believe it offers the career challenge which I am seeking.
   As my enclosed CV indicates, I have eight years experience in finance in the oil industry while working for the Apple Oil Company. My responsibilities have included financial investigations, Eurodollar financing, project evaluations.
   Please refer to the enclosed CV for details on both my education and work experience. There you will also find the names of persons willing and able to comment on my ability and character.
   Because of the extreme distance between Davis and Washington, I will be glad to interview with your Davis representative or with you by telephone. I can arrange either at your company's convenience.

Respectfully,
John M. Anand

Enclosure: Curriculum Vitae.

  1. How many paragraphs does the letter of application consist of?
  2. What information is mentioned in the first paragraph?
  3. What information is included in the second paragraph? Why is it important?
  4. What information is the applicant conveying about himself?
  5. What is the last paragraph about?
  6. Analyze the overall tone of the letter?